Vacation rental inspection checklist & condition report
For short-term rentals, Airbnb & Booking. Check-in / check-out, room-by-room checklist and photo protocol. Sent to your inbox, ready to print.
Get the PDF for free:
What's inside the template
- ✓Stay sheet: property, guest, booking, deposit, meter readings
- ✓Room-by-room checklist (living, kitchen, bathroom, bedrooms, outdoors)
- ✓Check-in / check-out columns + photo numbers + notes
- ✓Risk zones flagged: mattress, under cushions, hot tub, oven…
- ✓Full before/after photo protocol that wins a dispute
- ✓24-hour dispute memo: Airbnb, Booking, direct, insurance
The habit that wins your case
A ticked checklist is not enough. In case of damage, platforms require a claim very soon after check-out — often within 72 hours — backed by timestamped photos of the condition BEFORE arrival. Without undisputable dated proof, the case is lost from the start.
Doing this by hand eats your turnover
Done properly, the protocol means 30 to 50 photos per stay to timestamp, file and keep — often between a 10 am check-out and a 4 pm check-in. That's exactly when the step gets skipped. PhotoProof seals and timestamps every photo at capture, filed by stay, ready to produce in a dispute — in 2 minutes.
Discover PhotoProof →Is a condition report mandatory for short-term rentals?
No. Unlike long-term leases, no law requires a joint condition report for short-term rentals. But without a dated report and timestamped photos, the burden of proof is entirely on you if damage occurs.
Is the template really free?
Yes, the PDF is 100% free. You receive it by email, ready to print, no credit card needed.
Are my phone photos enough as proof?
Rarely: EXIF metadata is easy to edit and challenge. You need a date physically sealed into the image — that is what PhotoProof does.